Procurement
GSA Procurement fulfills the promise of our mission while holding ourselves accountable to the highest ethical and professional standards. We subscribe to the values and guiding principles established by NIGP: The Institute for Public Procurement, the authoritative national organization of public procurement:
Procurement Mission
We contribute to the quality of life in Ventura County by partnering with our customers to provide expertise and cost-effective service delivery and foster the preservation of natural resources.
Procurement Vision
To be valued as a reliable strategic and innovative partner, trusted advisor, and public steward.
Procurement Values
- ACCOUNTABILITY – Taking ownership and being responsible to all stakeholders for our actions. This value is essential to preserve the public trust and protect the public interest.
- ETHICS – Doing the right thing. Avoiding conflict of interests. Act ethically and responsibly to preserve the public trust and protect the public interest.
- IMPARTIALITY – Unbiased decision-making and actions. This value is essential to ensure fairness for the public good.
- PROFESSIONALISM – Upholding high standards of job performance and ethical behavior. This value is essential to balance diverse public interests.
- SERVICE – Obligation to assist stakeholders. This value is essential to support the public good.
- TRANSPARENCY – Easily accessible and understandable policies and processes. This value is essential to demonstrate responsible use of public funds.
+ COVID 19 Health Facility and Congregate Settings Vendor Letter
+ County of Ventura Vendor Guide
+ The Vendor Information Portal (VIP) application allows the public to review opportunities with the County and registered vendors to respond to solicitations:
- Review competitive solicitations.
- Register to receive notices of upcoming events.
- Respond and present offers.
+ The Vendor Self Service (VSS) application allows vendors currently doing business with the county to:
- Register and maintain vendor account information.
- Submit online invoices.
- View financial transactions (Orders, Scheduled Payments, and Disbursements) and history.
+ Ventura County Procurement Services Earned The Excellence in Procurement Award For 2000 – 2022
800 South Victoria Avenue, Ventura, CA 93009
Information: (805) 654-3750
Brown Mail Number: L#1080
Subscribe to the GSA’s Virtual Roundtable email distribution in order to stay up to date regarding any information from the team.
Procurement Forms & Policies
Reference Guide
Rapid Acquisition Program (RAP) Procedures:
To improve operational efficiency, GSA Procurement Services initiated the Rapid Acquisition Program (RAP). RAP will enable County Agencies/Departments to more quickly process small purchases up to $10,000 by eliminating processing delays caused by redundant data entry. Participating Agency/Department users will receive Ventura County Financial Management System (VCFMS) authorization to create purchase order (PC) documents for small purchases.
Request to Waive Bidding Requirements:
Only for use when a product can “only” be purchased from one supplier, e.g., license, patent or copyright agreement.
- Submit Request to Waive Bidding Requirements with requisition.
NOT to be used if the following criteria applies:
- Personal preference for product or vendor;
- Cost, vendor performance, and local service (this may be considered an award factor in competitive bidding).
- Features which exceed the minimum department requirements.
- Explanation for the actual need and basic use for the equipment, unless the information relates to a request for Unique factors (refer to questions 2 and 3 from the Criteria for Request to Waive Bidding Requirements/Sole Brand form).
- A request for No substitution submitted without justification. This is a sole source/sole brand request requiring detailed justification including established Request to Waive Bidding Requirements/sole brand criteria.
Buying Green:
- Ventura County’s Green Purchasing Program
- Eat Sustainably/Gardening
- IPM (Integrated Pest Management)
- Less Toxic Cleaning Products in the Home and Garden
- National Association of Counties (NACO), Green Purchasing
